The operating system
your practice
actually needs.
Orka AI replaces scattered spreadsheets, sticky notes, and legacy software with one fast, beautiful platform — calendars, clients, billing, AI outcome measures, session notes, waitlist, burnout tracking and more.
May 2026
Week view · 4 practitioners
9:00
Sarah M.
11:00
James T.
10:00
Emma R.
9:00
Tom B.
14:00
Lucy K.
16:00
Initial
11:00
Mike P.
9:00
Telehealth
13:00
Anna W.
6
AI features
built-in, no extra cost
23
Session templates
pre-built & AI-powered
8
GP letter types
auto-populated
∞
Client records
Medicare, DVA & more
Everything included
Built for every part
of your workflow.
No add-ons. No hidden modules. Everything your clinic needs, ready on day one.
AI-powered features
Session Notes AI
AI field suggestions & pre-visit brief
Outcome Measures
PHQ-9, GAD-7, K10 with trend tracking
Session Tasks
Between-session CBT & homework
No-Show Predictor
Risk scoring from attendance history
Smart Waitlist
AI slot-matching on cancellations
Clinician Wellbeing
4-week caseload & burnout tracker
Smart scheduling
Week-view calendar with practitioner colours, real-time conflict detection, and one-click telehealth booking.
Complete client profiles
Risk levels, AI pre-visit brief, session history, GP letters auto-filled from client & clinic data.
AI clinical assistant
Ask questions grounded in your own clinic documents — policies, procedures, onboarding, anything.
Invoicing & payments
Create invoices with line items, track payments, and monitor outstanding balances across all practitioners.
23 session templates
Individual, couples, EMDR, group, supervision, risk assessment, exit summary — all pre-built with AI suggestions.
Automated reminders
Email and SMS sent 24h before every appointment automatically. Set once, works forever.
Client portal
Clients book online, complete intake forms, and view upcoming sessions — magic link, no password.
Revenue & analytics
Session counts, revenue trends, practitioner utilisation, and 6-month charts — always live.
Digital intake forms
Send consent forms and intake documents before the first appointment. Responses saved to client profiles.
Video appointments
Schedule telehealth sessions and automatically email join links to client and clinician.
Clinic management
Multiple locations with auto-fill in GP letters, practitioner & client assignment per clinic.
Practice management
Add and manage practitioners with photo logins, roles, colours, and secure password-protected sessions.
Practitioner access
Your team.
Your faces.
One click in.
Every practitioner at The Mood & Mind Centre gets their own secure login. Select your face, enter your password — you're in. Personalised greeting, photo headshot, role-based access.
- 40 practitioner headshots loaded
- Personalised good morning / afternoon greeting
- Sessions auto-expire after 8 hours
- Set and change passwords from management panel
Who's signing in?
Click your photo to sign in
Next appointment
Tuesday 20 May · 10:00am
Individual Session · Tiffany G.
Outstanding forms
Client portal
Your clients,
empowered
online.
Give clients a beautiful self-service portal. They book appointments, complete intake forms, and see upcoming sessions — all from their phone, no app required.
- Magic link login — no passwords for clients
- 3-step online booking with conflict detection
- Digital intake forms with auto-save
- Instant booking request notification to practice
Private by design.
Orka AI is built for clinical environments where privacy isn't optional — it's the foundation.
Authenticated access
Every route requires practitioner login. Sessions expire automatically after 8 hours.
Clinic-owned data
Your Supabase instance, your data. Nothing shared with third parties.
Encrypted credentials
All passwords hashed with bcrypt. Session tokens are unique and single-use.
Ready to run your
whole practice from
one place?
Your workspace is live. Sign in, add your practitioners, and start using every feature today.
KW | Innovations
Gold Coast, Australia
Web design, AI &
tech solutions for
modern businesses.
Orka is a KW | Innovations product — custom-built for The Mood & Mind Centre. We build bespoke software, AI systems, websites, and automation tools for Australian businesses.
Visit KW | InnovationsWhat we build
Web Design
Next.js sites & redesigns
AI Systems
Custom LLM integrations
Mobile Apps
iOS & Android apps
HR Automation
Workflows & onboarding
Tech Support
Ongoing IT & systems
Branding
Identity & design systems
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